Job Title : Executive Assistant / Office ManagerLocation : BelgiumCompany : Fastned ChargingSalary : Open Date : 2023-05-03Close Date : 2023-09-03
Become part of Fastned! We contribute to the fight against climate change by creating sustainable charging infrastructure to accelerate the transition to electric mobility. Together with more than 180 colleagues from 35 nationalities, we are building the best fast charging network in Europe. If you also want to make a difference and work in an informal, international scale-up environment, read on!
Full-time - Ghent
Your role
Fastned's goal is to build a European network of 1000 large fast charging stations with beautiful solar roofs where our customers can charge their electric vehicles with green energy. We currently operate in six countries (head office in Amsterdam, offices in Belgium, France, Germany, the UK, Switzerland) and are pioneers in a progressive industry. Fastned is growing fast and building an outstanding, talented team is key to our mission: to give every e-mobile driver new freedom. Driving freedom. Drive as far and as long as you want. Zero emissions. Zero range anxiety. Zero planning. Electric freedom!
That's why we're looking for a passionate and experienced Executive Assistant and Office Manager to join our Belgian office in Ghent, where you will be part of a diverse and motivated team. You will provide dedicated administrative support to the Network Development Director as well as support the local Belgian office with a touch of happiness to ensure the office runs smoothly.
Electric mobility is new territory for you? No problem! As part of your onboarding, you will participate in a series of exciting workshops where you will learn everything important about electric mobility and fast charging infrastructure. We are looking forward to welcoming you to our innovative and rapidly growing company!
Job requirements What does your role look like?
First and foremost, you will be the right hand of the Network Development Director and assist her in preparing communication, organizing meetings and travels, prioritizing emails and responding where needed. You will also support Fastned life in our Ghent office, creating a fun and safe working environment for our growing team. The role requires a lot of flexibility in what needs to be done and you will get the opportunity to work with every single discipline that makes Fastned Belgium what it is.
Executive Assistant
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the director’s behalf
Performing minor accounting duties, such as processing expenses
Organizing meetings, including scheduling and attending to the logistics of meetings
Managing the director’s calendar, including making appointments and prioritizing topics
Keeping the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up
Other additional and/or alternative tasks as assigned from time to time, such as supporting other departments or Executives as needed
Office Management
Respond to various day-to-day issues (welcoming visitors, organizing practical onboarding for new employees, ordering lunches, courier requests etc)
Purchase and follow-up on office supplies
Process incoming and outgoing mail, including follow-up on invoicing
Organizing internal events, such as parties or visits from our international colleagues, support the organization of our trips together with the Fastned Party Committee
Improving the daily office routine of the Belgian office (sports, activities, cooking days..)
Who we are looking for
Are you someone who wants to make a difference through your work? If you’re also fluent in English (an absolute must in this role) and tick the following boxes, we’d love to have a chat with you!
First experience in executive assistance, office management or any relevant field;
You have excellent written and verbal communication skills;
You are rigorous, organized and reliable and have an eye for detail;
You demonstrate initiative, adaptability and flexibility to deal with any unforeseen events that may arise every day;
You master Office and GSuite (Google)
You are communicative, have a positive mindset and bring good vibes
(Near-)native level of Dutch or French + business level in English and French or Dutch are a must
Join us in building a better future
At Fastned we are really excited about building a better future! Join us in a role with a true purpose and make use of our employees benefits:
We work hard to change the world, but we don't forget to celebrate our successes, big and small. In London, and in our other offices - Fastned knows how to bring people together.
Participation in the exciting company stock options program.
Continuous development is important to us and our industry offers endless opportunities for knowledge enhancement, so each employee receives a €3,000 training and development budget per year.
In order to feel & enjoy the EV life, and of course to travel to your job sites, you get a fully electric company car. And of course free charging at all Fastned stations across Europe.
We provide daily vegetarian lunches & the best coffee in all our offices, and cover your expenses on the road.
Next to fun events year-round, we throw notorious Christmas parties and organize an amazing yearly trip abroad with all European teams.
Other perks include flexible working hours, pension contribution, full travel compensation and the gear of your choice (MacBook vs Dell XPS, iPhone vs Android).
Curious and Interested?
We would love to have a conversation with you! Apply now, send us your CV and explain in your cover letter why you’re excited about joining our mission for freedom in sustainable transportation.
Fastned stands for equity and inclusion. We welcome applications from people of all backgrounds, gender identities, sexual orientations, religions, neurodiversity, disabilities, parental status or any other protected characteristic that makes you unique.